MS-Office
Lenin Ranganathan
Business Analyst, Document Control Specialist, Material Coordinator
Puducherry
Summary
Document Management Specialist, providing general administrative back-up and other duties. More than 17 years of records management support, Project Coordination, Procurement/ Material Management (Spare Parts), Document Control Administration, Technical Assistant and Project Support Services. Having Experience in Engineering, Procurement and Construction (EPC) Projects/Departments and Oil and Gas Projects (PMC/ Contractor/Subcontractor Companies). Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manage changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
24
24
years of professional experience
9
9
years of post-secondary education
1
1
Certification
Work History
Business Analyst/ Team Head
Agastya Solutions Software Training Institute
Pondicherry
3 2021 - Current
- As a Business Analyst, collect and document detailed requirements from Channel Partner’s, ensuring alignment with business goals and standards. Analyzing current institute processes and problem-solving areas where improvements are needed.
- Responsible for analyzing existing Training Institutes processes, identify the inefficiencies, and propose improvements and evaluates institute proposed solutions, considering feasibility, Training cost, and impact.
- As a Business Analyst facilitates communication between Training institute and Channel partners, ensuring everyone is on the same channel. Conduct Interviews and workshops to the new tele caller’s/admin staff.
- Create and develop New Admission forms, Trainer Agreements, and course syllabus. Make ensure that implemented documents to meet quality standards.
- Attend more workshops and training for new IT developments and new software which is in the market like AI, Digital marketing ideas and up-to-date business practices to make systems more efficient. To provide new ideas and outcomes in the meetings.
- Support staff members in understanding and applying any new changes. Assisting clear message between institutes and channel partners. Implement and Understanding training institute developments, procedures, and requirements.
- To develop and modify the syllabus and company prospectus according to the current situation. Utilize more knowledge of IT systems and tools to develop the Institute.
Document Controller Cum Material Management Coordinator
Hyundai Eng.& Const. Company (HDEC)(HSS - HYUNDAI, SAIPEM, SK KUWAIT Eng. & Cont. JOINT VENTURE Project)
Kuwait
12.2017 - 07.2020
- Responsible for the efficient document control of all Construction and Engineering documents, in accordance with the established procedures.
- Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department of Lead Engineers (action parties) as per procedures.
- Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical, Mechanical, Instrumentation drawings, data sheets, standards, Monthly Progress, Inspection test plans, Engineering data books etc.) as per ACONEX & SharePoint.
- Standard Document Control function, i.e. Track the creation, update, approvals, versions, revisions and Issue purpose of documents of all the disciplines, ensure compliance with Quality Management Systems, and become the focal point with regard to document tracking and distribution.
- Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).
- Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
- Daily routine activities of document control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
- Maintain registers of all receipts and issues or submissions of documents and correspondence.
- Ensure that Vendors and subcontractors comply with the document management system process and procedures.
- Ensure the correct signs (digital) of review outcome all documents or drawings from Lead Engineers in accordance with the prevailing document control procedures.
- Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
- To perform regular audit on project documents in order to ensure that all documents are properly maintained and forwarded to the action parties.
- Recording all incoming and outgoing transmittals and file in accordance with the company Filing System.
- Ensure that the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.
- Handling and supporting Spare Parts related document activities (Vendor & Sub-contractor).
- Ensure that the SPIR forms from Vendor/Sub-contractor to comply Company contractual requirements.
- Maintaining the SPIR Status report as per weekly basis the same update to PMC/Company Biweekly basis.
- Maintain & keep update Action Item List of SPIR according to Biweekly meeting with PMC/Company.
Document Controller/ Technical ITM Team
JGC Corporation/ Brunel( JGSK Project- JGC, GS Eng& Const, Sk Eng& con)
Kuwait
01.2016 - 12.2017
- As Document controller overall in-charge for the Documentation in Document Handling Team (DHT) as well as QC-ITM Department for Monitoring movements of documents and drawings for all the Engineering, Procurement & Construction Project requirements.
- Maintain the JGC/JGSK In-house Electronic Document Management System (EDMS) and System name called JGC EDMS (INDRA).
- All document e-files are stored in INDRA systems.
- Each department/ Operation center will register the document into INDRA (JGC EDMS) through us (DHT).
- Set up an electronic library system for the management of technical documentations.
- Develop and maintain document control processes for the efficient management and recording of Quality & HSE documentations.
- Custodian for Quality & HSE documents that must be controlled and kept for audit/internal requirements.
- To ensure that controlled copies of latest approved documents and drawings are distributed to the subcontractors and suppliers.
- To maintain updated records of all approved documents and drawings and their distributions, clearly marked in a Document/ Drawing register as per the Company standards & procedure.
- Maintaining & updating correspondence files as per company standard filing system (based on ISO 9001: 2008) for easy retrieval & Audit purpose.
- Follow-up of Procedures (AWI, TWI, CQP & PQP), ITPs, WPS & Method Statement which are in under review by Quality Control team for approval cycle for revision.
- Preparation of sample correspondence letters, reports, Inter Office Memo's and other documents as required behalf of Project Manager as well as Engineering Manager.
- As per company procedure drawings, as-built drawings, specifications, procedure, vendor manuals & documents, sub-contractors procedure and method statement and issuance of all outgoing formals through transmittal reports.
- Develop electronic filing system for easy to issuance, storage, file retrieval and managing the documents to internal and external customers/ subcontractors.
- Provide full admin support to the team.
- Ensure all project requirements are in accordance with the procedures and contract requirements.
Senior Document Controller
KHARAFI NATIONAL KSC (Closed)
Kuwait
04.2008 - 01.2016
- Overall in-charge in Documentation Department for monitoring movements of documents and drawings for all the Engineering, Procurement & Construction Project requirements.
- To ensure effective implementation of Company document/ Drawing Control procedure by developing Document Controllers, assistant Document Controllers, in addition giving training to new document controllers.
- Coordinated with the engineers to present requisite submittals and shop drawings within a given time frame of days in accordance with baseline schedule and job priority.
- To ensure that controlled copies of latest approved documents and drawings are distributed to the Internal Project department & staffs (as per distribution list), subcontractors and suppliers as applicable.
- To maintain updated records of all approved documents and drawings and their distributions, clearly marked in a Document/ Drawing register as per the Company procedure.
- Updating Project's various procedures (Quality, Occupational Health & Safety, Environmental, and Testing Laboratory Management System Procedures) in the Database (In-house MS-Access & as well as in MS-Excel format (as per Company Procedure) based software) and forwarding the same procedures to Management for uploading into Company Intranet for Company wide use.
- Maintaining & updating Correspondence files as per company standard filing system (based on ISO 9001: 2008) for easy retrieval & ISO Audit purpose.
- Follow-up of Procedures (AWI, TWI, CQP & PQP), ITPs, WPS & Method Statement which are in under review by Quality Control team for approval cycle for revision.
- Preparation of sample correspondence letters, reports, Inter Office Memo's and other documents as required behalf of Project Director.
- As per company procedure drawings, as-built drawings, specifications, procedure, vendor manuals & documents, sub-contractors procedure and method statement and issuance of all outgoing through transmittal reports.
- Reporting to Project Director for all Engineering, Procurement & Construction drawings/ documents related works.
- Supervising the document control staffs and Technical Clerks.
- Providing general assistance to Sub-Contractors regarding all technical and project documents related works.
- Preparing Request for Quotation & follow up with the procurement department support.
- Maintain overall records (Drawings/ Documents) in KN e-Distribution system & Company Standard format Logs. Hard Copies & Master Document Register and any relevant records as per company procedure standards.
- To maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- In-depth knowledge of corporate policies and practices.
- Ensure all project requirements are in accordance with the procedures and contract requirements.
- Maintaining the Company Seals (Master Copy, Controlled Copy, Issued for Construction, Obsolete, Un-controlled Copy, & including Document Control Received Stamps).
Document Controller
Al-Ghunaim Trading Co. Ltd. (Trading & Real Estate)
Kuwait
11.2007 - 03.2008
- Issuing controlled copies of latest approved documents and drawings are distributed to the appropriate staff.
- Maintain updated records of all approved documents and drawings and their distribution clearly marked in a Document/ Drawing register as per the Company procedure.
- Maintain the documents and drawings in the Document office under safe custody.
- Maintain the documents and drawings with easy traceability.
- Maintain the files and control logs as required by the project.
Technical Clerk
S2dents Asst. & Protech Ltd.
Kuwait
05.2007 - 10.2007
- Issuing latest approved drawings for the site work
- Maintain updated records of all approved documents and drawings and their distribution.
- Maintain the documents and drawings in the Document office under safe custody.
- Maintain the documents and drawings with easy traceability.
- Maintain the files and control logs as required by the project.
Software Support Engineer
PSL Management & Software Technology Ltd.
Pondicherry
04.2004 - 02.2007
- Implementing the Software in all the BSNL SSA headquarters and connecting all the computers of the whole SSA. Assisting to BSNL end users for their clarification and doubts, and explaining about oracle products to end users.
- Handling Training activities and debugging the oracle software, programming in the areas of data uploading.
- Preparation of Functional Test Case
- Execution of Functional Testing and Execution of Regression Testing
Cashier & Receptionist (Part Time Job)
Nichani Hospital
Chennai, Tamil Nadu
09.2001 - 02.2003
- Handling Input/output patients Bills, K-sheet (detail of medicines) records and cash.
- Maintaining the information's about the hospital and patients details in Access Database.
- Built relationships with customers to encourage repeat business
Data Entry Operator (Part Time Job)
Asst. Commissioner of Civil Supplies.
Chennai, Tamil Nadu
08.2000 - 08.2001
- Daily data's to be entered in the system.
- Retrieving the existing data into the systems and handling office accounts stored through computer.
Education
MBA: Information Systems -
Annamalai University
Chidambaram, Tamilnadu 01.2010 - 04.2012
BSc, Degree: Science - undefined
Presidency College, Madras University
Chennai, Tamilnadu 01.1998 - 04.2001
Professional Diploma in Network Centered Computing - undefined
NIIT (DNIIT - 2 Years Computer Diploma)
Chennai, Tamilnadu 01.1999 - 04.2002
Oracle Certified Professional -
AIM Institute
Tamil Nadu, India 09.2011 - 12.2011
Skills
Document Control Management
Maintaining Logs
Records & Data Analysis
Technical Management
Standardizing policies & procedures
Business process analysis
Personnel management
Report generation
Comprehensive knowledge of the general procedures of handling administrative tasks and Drawing/Document system
Records management
Electronic Data Management
Secretarial practices
Handling Office Equipments
Computer proficiency in MS-OFFICE Advanced level
Oracle PL SQL Programs and Internet package
Ability to Work under pressure
Delivery within deadlines
Innovative thinking
Communication
Interpersonal
Analytical
Team Building
Presentation Skills
Participated in various Orientations on Quality Management System
Document Control System and experience in ERP based work environment (ERP-Oracle 11i E-Business Suite Apps)
Handling EDMS systems in Hyundai ACONEX & PMC (Amec Foster Wheeler) SHAREPOINT database to maintain the document for easy retrieval & monitoring for easy tracking
JGC CMS (Construction Management System) Database
INDRA (Integrated Document Management System for Global Collaboration) system trained for maintaining the electronic data's, in addition KNPC's database JCOTS system using for internal distribution between JGC & KNPC
Human Soft E-Learning Solutions & Kharafi National Certified (Self Development, Organizational Skills, Interpersonal Communication, Decision Making and Problem Solving, Telephone Skills, Team Participation, Goal Setting, Excellence in Service, Business Ethics, Time Management, Business Writing, Navigating Oracle Applications 11i, Customer Relationship Management) courses have passed the official e-Learning course
Type Writing (Tamil & English - WPM 60)
Maritalstatus
Married
Languagesknown
English (S/W), Tamil(S/W) & Hindi (S)
Passportno
Y9265038
Passportexpirydate
09/28/2033
Sex
Male
Visaarticle
Due to Corona Not able to go Kuwait, visa Has been cancelled
Hobbies
Reading Books, Doing Meditation and Exercise, Listen Affirmations, Listen Music, Watching TV programs, Playing Cricket and Volleyball and other sports.
Personal Information
- Date of Birth: 03/11/1981
- Nationality: Indian
Projects
Kuwait Integrated Petroleum Industries Company (K.S.C), Amec/ Foster wheeler, HSSJV Joint Venture (Hyundai E&C), KIPIC (KNPC) ZOR/EPC-0045 (New Refinery Project # 5), Engineering, Procurement, Construction, Pre-Commissioning And Assistance During Commissioning/Start-Up / Performance Testing of the Al-Zour Refinery Project, Kuwait Kuwait National Petroleum Company (K.S.C), Amec/ Foster wheeler, JGSK Joint Venture (JGC Corporation), Clean Fuels Project (CFP) Mina Al-Ahmadi Package (MAA), Engineering, Procurement, Construction, Pre-Commissioning And Assistance During Commissioning/Start-Up / Performance Testing Of Clean Fuels Project - Mina AlAhmadi EPC Package Ministry of Electricity & Water (Doha East & West Power Station & Water Distillation Plant), Kharafi National KSC (Closed), Transferring the Manual Fire Fighting Systems in Fuel Tanks at Doha Power & Water Distillation Stations to Automatic Systems, Up-gradation and Installation of Heating, Ventilating, Air Conditioning Units and Chillers with Auxiliaries at Doha West Power and Water Distillation Station. Kuwait Oil Company (KOC), Saipem (S.P.A), Kharafi National KSC (Closed), Building New Booster Station BS-171 at West Kuwait Kuwait Oil Company (KOC), Hyundai (HDEC), Kharafi National KSC (Closed), Installation of Low Sulphur Fuel Oil (LSFO), Fuel Gas and Gas Oil Pipelines from Mina Al-Ahmadi to Sabiya and Doha Power Stations Kuwait Oil Company (KOC), Petrofac International Ltd. (PIL), Kharafi National KSC (Closed), Installation of Fuel Gas and Gas Oil Pipelines and Pumping Station from Mina AlAhmadi (MAA) to Azzour and Shuaiba Power Stations Kuwait Oil Company (KOC), Saipem (S.P.A), Kharafi National KSC (Closed), Building New Booster Station BS-160 at South East Kuwait
Disclaimer
I hereby declare that all the above said information is true to the best of my knowledge.
Software
MS-Excel
Sharepoint
Aconex
EDMS
JGC-CMS, INDRA
SOFT SKILLS FOR PMP
QUALITY CONTROL DOCUMENTATION PROCEDURES
MS-POWERPOINT
MS-WORD
ADOBE PHOTOSHOP
ERP-Oracle 11i E-Business Suite Apps
Languages
Tamil
Bilingual or Proficient (C2)
English
Advanced (C1)
Hindi
Advanced (C1)
Malayalam
Intermediate (B1)
Telugu
Elementary (A2)
Certification
SOFT SKILLS
Interests
LEARNING NEW THINGS
DEVELOP NEW SKILLS
PREPARE CASE STUDY
READING BOOKS
Reading Books, Doing Meditation and Exercise, Listen Affirmations, Listen Music
Daily Activities:
Reading Books, Doing Meditation and Exercise, Listen Affirmations, Listen Music
Timeline
Document Controller Cum Material Management Coordinator
Hyundai Eng.& Const. Company (HDEC)(HSS - HYUNDAI, SAIPEM, SK KUWAIT Eng. & Cont. JOINT VENTURE Project)
12.2017 - 07.2020
Document Controller/ Technical ITM Team
JGC Corporation/ Brunel( JGSK Project- JGC, GS Eng& Const, Sk Eng& con)
01.2016 - 12.2017
Oracle Certified Professional -
AIM Institute
09.2011 - 12.2011
MBA: Information Systems -
Annamalai University
01.2010 - 04.2012
Senior Document Controller
KHARAFI NATIONAL KSC (Closed)
04.2008 - 01.2016
Document Controller
Al-Ghunaim Trading Co. Ltd. (Trading & Real Estate)
11.2007 - 03.2008
Technical Clerk
S2dents Asst. & Protech Ltd.
05.2007 - 10.2007
Software Support Engineer
PSL Management & Software Technology Ltd.
04.2004 - 02.2007
Cashier & Receptionist (Part Time Job)
Nichani Hospital
09.2001 - 02.2003
Data Entry Operator (Part Time Job)
Asst. Commissioner of Civil Supplies.
08.2000 - 08.2001
Professional Diploma in Network Centered Computing - undefined
NIIT (DNIIT - 2 Years Computer Diploma)
01.1999 - 04.2002
BSc, Degree: Science - undefined
Presidency College, Madras University
01.1998 - 04.2001
Business Analyst/ Team Head
Agastya Solutions Software Training Institute
3 2021 - Current
SOFT SKILLS
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